REGISTRATION GUIDELINES

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number. Please do not send any payment by bank transfer without the Registration number and participant’s name included in the payment details.

REGISTRATION FEES

On demand access to all V-ESMAC 2020 lectures and forums
 
   
ESMAC Member   80,00 EUR
ESMAC Non-Member   100,00 EUR

All listed fees include local VAT 21 %

*Please note that in order to apply for a discounted member fee, your membership has to be valid within the meeting dates. In case your membership is currently valid but is to be expired prior to the meeting, it needs to be renewed before the registration process.

Not an ESMAC member? 

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied. 

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST)

Registration Fees Include

  • Presentation sessions including invited speakers and oral presentations selected from top scoring abstracts. 
  • Poster sessions including pitches.
  • Live interactive forums for all oral and poster sessions.
  • Interactive lunch and coffee corners: enjoy your own coffee and lunch together.
  • Interactive exhibitor sessions.

ESMAC MEMBERSHIP 

To become an ESMAC member, please visit ESMAC website. . Please fill in the application form for the new membership and pay annual membership dues with PayPal.

To pay with PayPal, please create your PayPal account first. In case PayPal service is not available in your country, please contact Secretariat of ESMAC by e-mail.

REGISTRATION FOR EXHIBITORS

Please contact directly Sponsorship and Exhibition Manager:

Mrs. Jana Dvořáková

E-mail: Jana.Dvorakova@c-in.eu

Tel.: +420 777 791 252

CONFIRMATION

Each participant will receive the registration overview and email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form.

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer.

The payment by bank transfer is available until 14 August 2020. After this date, all payments can be done only by credit/debit card.

Payments received without such details (name, Registration Reference Number) cannot be identified.

 

Beneficiary  CZECH-IN s.r.o.
Beneficiary address  5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number  51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
Variable symbol Registration number
Payment remark  Registration number + participant name

 

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay

Accepted Credit / Debit Cards:

               

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

FINAL INVOICE

Final invoice can be downloaded from the Online portal in three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Meeting Secretariat

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.

CANCELLATION / REFUND POLICY

General Cancellation Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN (Conference Secretariat) and cannot be done online or over the phone.
  • Requests for refunds made after 3 October 2020 will not be considered.
  • For any change of name, a fee of 20 EUR will be charged

Cancellation of Registration

  • Until 16 July 2020 – 20 EUR administrative fee will be deducted from all refunds    
  • From 17 July 2020 until 16 August 2020 – 50 % of the fee will be refunded    
  • From 17 August 2020 – no refund can be processed  

Cancellation or Modification of the Online Meeting due to Force Majeure

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of date and time of the conference. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O., which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS or COVID-19 outbreaks, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the Virtual ESMAC 2020 cancellation policy.

DATA PRIVACY AND SECURITY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

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